Scope of Duties and Responsibilities of Administrative Executive

Report to the Principal, Singapore Olympic Academy (SOA), for all administrative works such as:-

• Provide administrative support and clerical (including IT) support to the SOA Executive Committee and the work of SOA
• Manage SOA office in consultation with the Hon Secretary
• Liaison with Singapore National Olympic Council (SNOC) office
• Work with and for SNOC as and when necessary
• Coordinate contact between Schools and research teams involved with Olympic Education
• Maintain proper financial accounts of the SOA and monitor payments and reimbursements
• Providing assistance with Olympic Studies and Olympic Education projects
• Provide administrative leadership in organizing the Annual International Academic Session
• Organize of travel & accommodation arrangements for visiting speakers and participants at the Annual Academic Session and other events
• Coordinate acquisition and use of academic and educational resources in SOA office
• Assist with the production and distribution of an online AGON (SOA magazine)
• Manage inventory of office stationery and other assets of the SOA
• Serve as administrator for special projects
• Liaise with Public and International Relations (PIR) Office at National Institute of Education
• Liaise with schools and other official bodies
• Make public presentations to interested parties on the activities of SOA
• Assist with the Olympic Day Run organization
• Provide assistance to Heads of Olympic Studies and Olympic Education on preparation of annual report and session proceedings
• Represent SOA at meetings designated by the Principal